Why Property Managers Are Adding Virtual Tours to AppFolio Listings

Cloudpano
July 10, 2025
5 min read
Share this post

🏡 Why Property Managers Are Adding Virtual Tours to AppFolio Listings

🚀 The New Standard for Leasing

In today’s fast-moving rental market, property managers need every competitive advantage. One of the most powerful tools emerging in recent years? 📸 360° virtual tours embedded in AppFolio listings.

These interactive experiences are more than just eye candy—they’re changing how units are leased by reducing friction, saving time, and closing deals faster.

In this guide, you’ll learn:

  • Why property managers are embracing virtual tours
  • How to integrate them seamlessly into AppFolio
  • Tools to use, mistakes to avoid, and ways to automate the process

🤔 Why Virtual Tours in AppFolio Are a Game-Changer

Virtual tours offer renters the ability to walk through a property without setting foot inside. This changes everything.

📈 Key Benefits:

  • Boosted Engagement – Renters spend more time on your listing
  • Better-Qualified Leads – Prospects have already “seen” the unit
  • Faster Leasing Cycles – Reduce in-person showings
  • Appeals to Remote Tenants – Great for relocations or out-of-town applicants
  • Stronger First Impressions – Professional, polished presentation

🧠 Learn more: Why Virtual Tours Increase Lease Conversions in AppFolio

🔗 How AppFolio Supports Virtual Tour Embeds

AppFolio makes it simple to include virtual tours in your listing descriptions.

By pasting a clickable link (or using a branded call-to-action), you can drive prospects directly to a 3D or 360° experience hosted on platforms like:

📘 Step-by-step guide: How to Embed and Highlight Virtual Tours on AppFolio

🛠️ Tools Property Managers Use to Create Virtual Tours

🔍 Compare them all: CloudPano vs Kuula vs Matterport: What Works Best with AppFolio

🧩 Step-by-Step: How to Add a Virtual Tour in AppFolio

Here’s how you embed your tour directly in a listing:

  1. Host your tour on a platform like CloudPano or Matterport
  2. Copy the public HTTPS link
  3. Log into your AppFolio account
  4. Select the listing you want to update
  5. Click Edit
  6. In the Description or Media section, paste a CTA and your link:

“👀 Click here to explore this unit in 360°

📘 Tutorial: Step-by-Step AppFolio Virtual Tour Tutorial

✨ Showcase the Tour Like a Pro

Embedding a link is just the beginning. Strategic placement = better results.

✅ Best Practices:

  • 🏷 Add “Virtual Tour Available” in the listing title
  • 📍 Put the tour link at the top of the description
  • 📲 Use CTAs like “See the space in 3D before you book a showing!”
  • 🌐 Include links in your syndicated listings (Zillow, Apartments.com, Craigslist)
  • 📤 Add the tour to your lead follow-up messages

📚 Helpful tips: How to Promote Your Virtual Tour Beyond AppFolio

🔄 Automating Virtual Tours at Scale

For managers with dozens or hundreds of listings, efficiency is key.

Here’s how property pros streamline their process:

  • 📋 Use listing templates with a dedicated “Virtual Tour” field
  • 📸 Ask photographers to capture 360° footage by default
  • 📂 Keep a shared Google Sheet of all tour URLs
  • ✉️ Build follow-up email/text templates with preloaded tour links

📘 Read: Virtual Tour Setup in AppFolio: Step-by-Step Guide for Property Managers

🧯 Common Virtual Tour Mistakes to Avoid

Even experienced property managers run into trouble. Here’s what to watch out for:

⚠️ Common Issues:

  • ❌ Using a non-HTTPS or private tour link
  • ❌ Burying the link deep in the listing
  • ❌ Not testing how it appears on mobile devices
  • ❌ Forgetting to mention the tour in headlines or email CTAs

🛠 Fix it fast: Virtual Tour Doesn’t Load in AppFolio? Fixes & Solutions

📊 Tracking Success: What to Measure

Once tours are live, you want to track how they perform.

📈 Key Metrics:

  • 🔁 Tour click-through rate
  • ⏳ Time on listing page
  • 📅 Days on market before lease
  • 📞 Inquiries-to-application conversion rate
  • 🧭 Bounce rate drop (from syndication links)

📘 Dive deeper: AppFolio Virtual Tour Setup Tutorial for Real Estate Pros

💬 What Property Managers Are Saying

“Once we added CloudPano tours to our listings, leases moved 30% faster.”
Alex M., Portfolio Manager

“It’s the best way to pre-qualify renters—especially for remote or busy applicants.”
Samantha T., Leasing Agent

📖 More insights: How Property Managers Use AppFolio Virtual Tours to Lease Faster

🔗 More Resources on Virtual Tours + AppFolio

✅ Final Thoughts: Don’t Just List It—Show It

If you're serious about reducing vacancy, impressing tenants, and streamlining leasing, virtual tours in AppFolio are a no-brainer.

They save time. They pre-qualify leads. They lease units faster. And in 2025, they’re not optional—they’re expected.

👉 Ready to get started? Use this step-by-step tutorial:
AppFolio Virtual Tour Tutorial for Property Managers

Share this post
Cloudpano

Choose The Right 360° Camera

Insta360 ONE RS 1-Inch 360 Edition

  • Compact, ready to go anywhere

  • Interchangeable lens that’s upgradeable

  • Dual 1-inch sensors for improved clarity and low light performance

  • Dynamic range and 6K 360° capture

  • 360° photo resolution at 21MP

Learn More

Insta360 X4

  • 8K 360° video recording for ultra-detailed visuals.

  • 4K single-lens mode for traditional wide-angle shots.

  • Invisible selfie stick effect for drone-like perspectives.

  • 2.5-inch touchscreen with Gorilla Glass protection.

  • Waterproof up to 33ft for underwater shooting.

Learn More

Ricoh Theta Z1

  • 360° photo resolution in 23MP

  • Slim design at 24 mm thick

  • Built-in image stabilization for smooth video capture.

  • Internal 19GB storage for photo and video storage.

  • Wireless connectivity for remote control and sharing.

Learn More

Ricoh Theta X

  • 60MP 360° still images for high-resolution photography.

  • 5.7K 360° video recording at 30fps.

  • 2.25-inch touchscreen for intuitive control.

  • USB Type-C port for fast charging and data transfer.

  • MicroSD card slot for expandable storage.

Learn More
Property Marketing
Allows potential buyers to explore properties in detail from anywhere, enhancing the real estate marketing process.
Automotive Spins
Create an interactive virtual showroom and engage affluent digital buyers with live 360º video calls, all through the CloudPano mobile app for a complete automotive sales solution.
Interactive Floor Plans
Create 2D and 3D floor plans with measurements in 4 minutes or less, all from your phone. Download the Floor Plan Scanner app and get your first scan free.

360 Virtual Tours With CloudPano.com. Get Started Today.

Try it free. No credit card required. Instant set-up.

Try it free
Latest posts

See our other posts

Interviews, tips, guides, industry best practices, and news.

What Is an AI Avatar and Why It Matters for Realtors

This article explains what is ai avatar real estate technology and why it matters for Realtors in today’s digital-first market. It breaks down how AI avatars work, how they turn a single headshot into scalable video content, and how they help agents increase consistency, engagement, and visibility without traditional filming. The guide explores practical use cases, branding benefits, automation advantages, and why early adoption positions Realtors ahead of the competition.
Read post

AI Avatar Marketing: The Future of Automated Real Estate Content

This article explores how AI avatar marketing is transforming automated real estate content creation. It explains how agents and media professionals can use AI-generated presenters, cloned headshots, and automated video workflows to scale production, improve consistency, and build recurring revenue models. The guide outlines the benefits of AI-powered listing introductions, subscription content services, and marketing automation systems that position professionals for long-term growth in a digital-first real estate market.
Read post

How AI Tools Increase Your Lifetime Client Value

This article explains how AI tools help creative professionals increase client lifetime value in real estate by expanding services, improving retention, and enabling recurring revenue models. It explores how AI-powered video, agent cloning, automated marketing content, and subscription packages transform one-time transactions into long-term partnerships. The guide outlines practical strategies to increase client lifetime value real estate businesses depend on, while reducing burnout and improving scalability.
Read post