Virtual Leasing with AppFolio: Tips for Modern Property Managers

Cloudpano
July 20, 2025
5 min read
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Virtual Leasing with AppFolio: Tips for Modern Property Managers 🏢📲

In the rapidly evolving world of property management, virtual leasing has become more than just a trend—it's a necessity. 🔑 With tools like AppFolio, property managers can streamline operations, reach more prospects, and close leases faster—all without ever stepping foot in the unit. In this guide, we’ll explore actionable tips to get the most out of virtual leasing using AppFolio. 🚀

Why Virtual Leasing Is the New Standard 🏠💻

Virtual leasing allows prospective renters to view, apply, and lease a property without a physical tour. This not only saves time but also meets modern expectations for digital convenience. AppFolio supports this shift with built-in tools like:

  • Virtual tour embedding 🖼️
  • Online applications 📝
  • E-signature lease execution ✍️
  • Mobile-friendly listings 📱

Want to get started with the basics? Check out: How to Do Virtual Leasing with AppFolio: A Complete Guide

🔧 Tip #1: Embed Virtual Tours Directly into Listings

Adding 360° tours or Matterport walkthroughs directly into your AppFolio listings helps renters visualize the space without needing to visit. This boosts trust and reduces leasing friction. ✅

🧭 Try this: How to Upload and Showcase Virtual Tours in AppFolio Effectively

💡 Tip #2: Automate Your Lead Response

Speed matters. When a lead comes in, use AppFolio’s automation tools to:

  • Auto-reply with tour links 🔗
  • Schedule follow-up emails 🕓
  • Send application reminders 💌

Combine this with AppFolio + Matterport: The Perfect Pairing for Property Marketing for maximum impact.

💬 Tip #3: Leverage Two-Way Texting

AppFolio allows two-way texting with prospects. Use this to:

  • Answer questions quickly
  • Send application links
  • Provide virtual tour URLs

Check out: AppFolio Virtual Leasing Features That Every Property Manager Should Use

🎥 Tip #4: Use Video to Build Relationships

A simple recorded welcome message or FAQ video can make your listing stand out. Tools like PhotoAIVideo let you convert your property photos into cinematic videos in seconds!

Learn more: Boost Your AppFolio Listings: Upload 3D Tours in Just a Few Steps

📈 Tip #5: Track What Works

Use AppFolio’s reporting dashboard to measure:

  • Tour link clicks
  • Application completions
  • Lease signings

If you’re not sure where to begin, read: From Listing to Lease: Virtual Leasing with AppFolio Explained

🛠️ Bonus: Build a Complete Contactless Leasing Flow

To create a seamless virtual leasing experience:

  1. Add a tour to the listing
  2. Link the application directly below
  3. Enable auto-lead responses
  4. Send e-leases via AppFolio
  5. Follow up with texting tools

This full strategy is outlined in: How to Streamline Your Leasing Process with AppFolio Virtual Tours

Final Thoughts: Leasing Smarter in 2025 🧠🔮

Virtual leasing is here to stay, and AppFolio gives you all the tools you need to adapt and thrive. By using embedded tours, automation, and communication tools, you’ll not only close leases faster but create a better experience for modern renters.

👉 Explore more in: Why AppFolio Is the Best Platform for Virtual Leasing Success

🚀 Ready to Go Fully Virtual?
Whether you're just starting or refining your strategy, these tools and tips will save you time, reduce costs, and help you lease smarter.

For a full walkthrough, try: Step-by-Step: Launching a Virtual Leasing Strategy with AppFolio

Let’s lease virtually—and profitably. 💼✨

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Property Marketing
Allows potential buyers to explore properties in detail from anywhere, enhancing the real estate marketing process.
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