Best Practices for University Virtual Creation

William Bremer
June 21, 2024
5 min read
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Best Practices for University Virtual Creation

As universities increasingly embrace digital transformation, virtual creations have become paramount in enhancing the educational experience. From virtual campus tours to digital learning designs, these innovations offer both students and educators new ways to interact, learn, and collaborate. This article delves into the best practices for creating effective and engaging virtual environments in a university setting.

Key Takeaways

  • Virtual campus tours should reflect the unique style, values, and highlights of the institution.
  • Interactive campus maps are essential tools for showcasing a university's best features to prospective students.
  • Personalizing virtual courses with communication strategies, aesthetic design, and accessibility can lead to greater success.
  • Building relationships and fostering community are crucial for effective virtual study groups.
  • Integrating various types of media, such as images, videos, and 360º tours, enhances the virtual learning experience.

1. Virtual Campus Tours

Virtual campus tours enable prospective students to explore a school campus using their mobile phone or computer. Eliminating the need for students to spend time or money traveling to the school, virtual campus tours allow students to “visit” and learn about the school through interactive campus maps. These interactive campus tours extend a school’s reach to prospective students around the globe.

What is a Virtual Campus Tour?

Fortunately, virtual campus tours enable schools to offer prospective students the valuable experience of visiting the school from the comfort of their home. Eliminating the financial burden associated with in-person campus tours, virtual campus tours allow schools to communicate their value to prospective students across the globe.

Examples of Interactive Campus Maps

Want to see some virtual campus tours in the works? Check out how these three schools are using virtual tours to attract prospective students:

  1. University A: Offers an immersive 360º experience of their campus.
  2. College B: Uses 2D and 3D interactive maps to showcase their facilities.
  3. Institute C: Provides a virtual tour that includes detailed information about each department.

Best Practices for Virtual Campus Tours

There is no limit to how creative educational institutions can get with their interactive campus tour. Ultimately, the approach a school takes to create a virtual campus tour will be shaped by the school’s unique style, values, and highlights.

With this, there are some best practices to ensure that interactive campus maps work effectively at showing a school’s best sides and attracting prospective students:

  • Highlight unique features: Make sure to showcase what makes your campus special.
  • Use high-quality visuals: Invest in good photography and videography.
  • Include student testimonials: Real stories from current students can be very persuasive.
  • Make it interactive: Allow prospective students to click through different parts of the campus.

Tools, Tips, and Guides for Interactive Map Creation

Educational institutions across the board—from independent schools to international schools, universities, and beyond—are increasingly adopting virtual campus tours. These digital campus experiences offer significant advantages for schools and prospective students alike.

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2. Interactive Campus Maps

Interactive campus maps are essential tools for modern universities, providing a dynamic way to explore campus facilities and surroundings. These maps offer seamless navigation and high-quality visuals, making it easier for prospective students to get a feel for the campus environment.

Benefits of Interactive Campus Maps

  • Enhanced user experience
  • Easy navigation
  • High-quality visuals
  • Increased engagement

Tools for Creating Interactive Campus Maps

Creating a high-quality virtual campus map may seem daunting, but with tools like Mapme, it doesn’t have to be. Mapme makes it easy for educational institutions to achieve interactive campus maps that help them shine online.

Examples of Interactive Campus Maps

Want to see some virtual campus tours in the works? Check out how these three schools are using virtual tours to attract prospective students:

  1. University A
  2. University B
  3. University C

Including your campus surroundings in the map can significantly increase its appeal. Highlight nearby attractions like restaurants, theaters, and shops to give a comprehensive view of the campus area.

3. Virtual Course Setup

Setting up a virtual course effectively is crucial for ensuring a smooth and engaging learning experience for students. This section will cover the essential components and best practices for virtual course setup.

Communication Strategies and Tools

Effective communication is the backbone of any successful virtual course. Utilize various communication strategies and tools to keep students engaged and informed. Consider using platforms like MS Teams for meetings and discussions.

Aesthetic of Course

The visual appeal of your course can significantly impact student engagement. Ensure that the course layout is intuitive and visually pleasing. Use a consistent style guide to maintain a professional look throughout the course materials.

Content Planning and Mapping

Proper content planning and mapping are essential for a well-structured course. Outline the course objectives, modules, and key topics in advance. This helps in creating a cohesive learning path for students.


Accessibility should be a priority in virtual course setup. Ensure that all course materials are accessible to students with disabilities. Use tools and resources to make your course content inclusive.


Establish a clear workflow for course activities and assessments. This includes setting deadlines, providing timely feedback, and maintaining a regular schedule for course updates.

A well-structured virtual course setup not only enhances the learning experience but also fosters a more inclusive and engaging environment for all students.

4. Virtual Study Groups

Virtual study groups are an essential component of modern online education, providing students with opportunities to collaborate and learn together in real-time. These groups must include synchronous elements, such as scheduled meeting times, to ensure active participation and engagement.

Building an Effective Virtual Study Group

To build an effective virtual study group, consider the following components:

  • Clear communication and feedback methods
  • Universal design for blended learning
  • Regular and substantive interaction

Scheduling and Planning

Virtual study groups should have scheduled meeting times listed in advance. This allows students to plan their activities and ensures that everyone can participate. These meeting times should be reflected in the learning contract and other course information.

Technology and Tools

When using synchronous communication tools, provide clear instructions and links to student-facing training documents. Instructors should use tools supported by Educational Technology to facilitate smooth interactions.

Virtual study groups offer a unique blend of flexibility and structure, making them ideal for small enrollment courses and fostering a sense of community among students.

5. Virtual Learning Tips

Virtual learning offers flexibility and personalized learning experiences, but it also requires strategic approaches to be effective. Here are some essential tips to enhance virtual learning:

Build Relationships

Building relationships is crucial in a virtual setting. Strong connections can be fostered through activities like virtual show and tells, morning meetings, and virtual scavenger hunts. These activities help create a sense of community and belonging among students.

Communicate Regularly

Regular communication with parents and legal guardians is vital. Keeping them informed about their child's progress and any updates ensures a supportive learning environment. This can be done through emails, newsletters, or virtual meetings.

Personalize Learning

Personalizing learning experiences can make virtual education more engaging. Tailor your teaching methods to meet the diverse needs of your students. Utilize technology to create interactive and dynamic lessons that cater to different learning styles.

Utilize Technology Effectively

Effective use of technology is key to successful virtual learning. Familiarize yourself with various tools and platforms that can enhance your teaching. Request floor plans for virtual tours, create demos, watch free trainings, and start making tours with Cloudpano. No credit card required. Explore now!

Foster Collaboration

Encourage collaboration among students through group projects and discussions. Virtual study groups can be an excellent way for students to work together and learn from each other. This not only enhances their understanding of the subject matter but also builds teamwork skills.

Virtual learning can provide flexibility for learners by allowing the opportunity for learning to occur anywhere at any time. It also opens the door for a more personalized learning experience for all students by utilizing technology.

Provide Feedback

Timely and constructive feedback is essential in a virtual learning environment. It helps students understand their progress and areas for improvement. Use various methods such as quizzes, assignments, and one-on-one virtual meetings to provide feedback.

Maintain Engagement

Keeping students engaged in a virtual setting can be challenging. Use interactive activities, multimedia content, and real-world applications to make lessons interesting. Regularly check in with students to ensure they are staying on track and motivated.

6. Media Integration

Integrating various types of media is essential for creating an engaging and immersive virtual campus experience. Embrace different types of media such as images, videos, and 360º tours to communicate effectively with diverse audiences. Some prospective students may enjoy the experience of “walking” through parts of your campus with a 360º tour, while others may prefer high-quality images of your campus buildings, classrooms, dining halls, and dormitories.

Types of Media

  • Images: High-resolution photos of key campus locations.
  • Videos: Short clips showcasing campus life and facilities.
  • 360º Tours: Interactive tours that allow users to explore the campus virtually.

Benefits of Media Integration

  • Enhanced Engagement: Different media types cater to various learning styles and preferences.
  • Improved Communication: Visual and interactive elements can convey information more effectively than text alone.
  • Increased Accessibility: Media-rich content can be more accessible to users with different needs and preferences.

Tools for Media Integration

  • CloudPano: A 360° virtual tour software that offers an immersive experience without requiring coding skills. You can easily embed tours on any website.
  • Video Editing Software: Tools like Adobe Premiere or Final Cut Pro for creating high-quality videos.
  • Image Editing Software: Tools like Adobe Photoshop or Canva for enhancing photos.

Integrating media into your virtual campus is not just about adding visual appeal; it's about creating a comprehensive and engaging experience for all users.

7. Virtual Collaboration

Virtual collaboration is essential for fostering a sense of community and teamwork among students in an online learning environment. Effective virtual collaboration can be achieved through various tools and strategies that facilitate communication and joint effort.

Creating a collaborative online environment requires both the right tools and the right skills.

Tools for Virtual Collaboration

  • Google Docs, Slides, or Jamboard
  • Breakout rooms in virtual meeting platforms
  • Online discussion boards
  • Online whiteboards or pin boards, such as Padlet or Trello

Strategies for Effective Collaboration

  1. Use synchronous learning for engaging activities that require collaboration and discussion.
  2. Provide opportunities for students to work on assignments or activities in small groups using various discussion protocols and strategies.
  3. Teach students the skills needed to become effective collaborators and communicators.

Examples of Collaborative Activities

  • Virtual gallery walks
  • Peer discussion and feedback
  • Virtual Socratic seminars
  • Presentations and peer reviews

Best Practices

  • Ensure that students are familiar with the tools they will be using.
  • Encourage active participation and equal contribution from all group members.
  • Set clear expectations and guidelines for collaborative work.

8. Online Learning Resources

Diverse Resources for Equity

To promote equity in online courses, it's essential to use diverse resources. This includes integrating various types of content such as videos, articles, and interactive tools. Academic support resources should also be available to students who may need them.

Learning Technologies Resource Library

A comprehensive Learning Technologies Resource Library can be invaluable. It should include:

  • Assessment tools
  • Collaboration tools
  • Creative Technology Lab
  • Video & multimedia resources
  • Privacy guidelines

Faculty and Student Programs

Programs tailored for both faculty and students can enhance the online learning experience. These programs may include:

  1. Faculty & instructors training
  2. Graduate students & postdoctoral fellows workshops
  3. Grants & Awards for innovative teaching methods

Leveraging student data can help make continuous improvements to the online learning environment.

Teaching Spotlights and Case Studies

Highlighting innovative teaching methods through case studies and spotlight videos can inspire and guide educators. This can be a part of a broader initiative to share best practices and successful strategies.

External Tools and Platforms

Utilizing external tools like Floop, Classkick, and Peergrade can significantly enhance the online learning experience. For instance, [cloudpano offers 360° virtual tour software](#) with branding customization, Google Street View integration, live video chat, and 3D dollhouse floor plans to enhance online presence and engagement.

9. Digital Learning Design

Designing for Students

Creating a digital learning environment that meets the needs of all students is essential. Incorporate instructional practices such as modeling, visual thinking routines, and class discussions to make learning meaningful. Regularly include pause points for students to reflect and practice.

Getting Started with Design

Begin by aligning learning opportunities with your goals. Use diverse resources to promote equity and ensure that your course is accessible to all students. Consider using Universal Design for Learning guidelines to develop inclusive learning modules.

Determining Learning Activities

Select activities that encourage cooperative learning and metacognition. Provide ways for students to share their thinking through apps or other digital tools. Accountability should be a regular part of your lesson plan.

Selecting Content

Choose content that is relevant and engaging. Use a variety of resources to keep students interested and to address different learning styles. Ensure that the content is accessible to all students.

Using Diverse Resources to Promote Equity in Online Courses

Utilize a range of resources to ensure that all students have equal opportunities to succeed. This includes considering different learning styles and providing materials that are accessible to everyone.

Regular and Substantive Interaction

Maintain regular interaction with students to keep them engaged. This can include live 360º video chats, discussion forums, and other interactive elements. Substantive interaction helps to keep students motivated and on track.

Determining Time on Task

Estimate the time required for each task and ensure that it is reasonable. Provide clear instructions and support to help students manage their time effectively.

Effective digital learning design requires intentional planning and a focus on meeting the diverse needs of all students.

10. Virtual Peer Classroom Visits

Virtual peer classroom visits are an innovative way to foster collaboration and professional development among educators. These visits allow teachers to observe and learn from each other's teaching methods and classroom management techniques in a virtual setting. This practice not only enhances teaching skills but also builds a supportive community among educators.

Benefits of Virtual Peer Classroom Visits

  • Encourages the sharing of best practices and innovative teaching strategies.
  • Provides opportunities for real-time feedback and reflection.
  • Helps in building a collaborative and supportive teaching community.

How to Conduct Virtual Peer Classroom Visits

  1. Schedule a convenient time for both the host and visiting teachers.
  2. Use a reliable virtual tour creator SDK and API to set up the virtual classroom environment.
  3. Ensure all participants have access to the necessary technology and resources.
  4. Conduct a pre-visit meeting to discuss the objectives and focus areas.
  5. During the visit, use digital tools like virtual whiteboards and online discussion boards for interaction.
  6. Hold a post-visit debrief to share observations and feedback.

Virtual peer classroom visits can significantly contribute to professional growth and the overall improvement of teaching practices. They offer a unique opportunity for educators to learn from each other in a flexible and accessible manner.

Discover the benefits of Virtual Peer Classroom Visits and how they can enhance collaborative learning in your educational institution. For more insights and practical tips, visit our website


In conclusion, the adoption of virtual creation in universities is not just a trend but a necessity in today's digital age. By embracing best practices for virtual campus tours, interactive map creation, and virtual learning, educational institutions can offer enriched and engaging experiences for prospective and current students alike. The integration of diverse media, personalized communication strategies, and effective virtual study groups ensures that the virtual environment is as dynamic and inclusive as possible. As universities continue to innovate and adapt, these practices will be essential in shaping the future of education and making it accessible to all.

Frequently Asked Questions

What are the best practices for virtual campus tours?

There is no limit to how creative educational institutions can get with their interactive campus tour. The approach a school takes will be shaped by the school’s unique style, values, and highlights. Best practices ensure that interactive campus maps effectively show a school’s best sides and attract prospective students.

How can I create an interactive campus map?

Educational institutions are increasingly adopting virtual campus tours. These digital campus experiences offer significant advantages for schools and prospective students alike. Tools, tips, and guides are available to help create effective interactive maps.

What are some tips for setting up a virtual course?

To set up a virtual course for success, personalize what you want to teach through communication strategies, aesthetic design, content planning, accessibility, and workflow management.

What are the components of virtual study groups?

Virtual study groups should include effective communication and feedback methods, as well as a universal design for blended learning to ensure inclusivity and engagement.

How can media integration enhance virtual campus tours?

Integrating different types of media, such as images, videos, and 360º tours, ensures that virtual campus tours effectively address the preferences of any prospective student. High-quality images and immersive experiences can speak louder to different audiences.

What are some resources for building an effective virtual study group?

Resources for building an effective virtual study group include digital learning menus, designing for students, determining learning activities, selecting content, and promoting equity in online courses.

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William Bremer

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