Create SOPs to Automate Client Video Projects using AI

June 9, 2025
5 min read
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📋 Create SOPs to Automate Client Video Projects Using AI (2025 Guide)

In 2025, service-based creators, agencies, and freelancers are using AI tools to generate high-quality video content faster than ever — but the secret to scaling profitably isn’t just the tools. It’s the systems behind them.

That’s where SOPs (Standard Operating Procedures) come in.

If you want to scale your AI video services beyond yourself, reduce errors, and hand off tasks to a VA (or even a client), you need repeatable, documented SOPs.

In this guide, you’ll learn:

  • What SOPs you need to run an AI video business
  • How to document your workflows quickly
  • The best tools to use
  • A full link strategy to support your blog and SEO structure

🧠 Why SOPs Are the Real Automation Engine

AI tools save time, but SOPs save your sanity.

📖 Related: Build a 6-Figure Business With AI Video Automation: 2025 Playbook

🛠️ Core SOPs for an AI Video Workflow

✅ 1. Client Onboarding SOP

What it covers:

  • How the client submits content (photos, scripts, links)
  • Form or portal access (Typeform, Google Form, Notion, Airtable)
  • Timeline expectations
  • Asset delivery process

Use AI to:

  • Auto-write your onboarding email (ChatGPT)
  • Create branded portals (Notion + Canva)

✅ 2. Video Creation SOP

What it includes:

  • Where to upload content (e.g. PropertyEdits.ai)
  • Template selection by niche (real estate, testimonial, product launch)
  • Voiceover steps with ElevenLabs
  • Branded overlays and CTAs

📖 Related: How to Use CTA Overlays in AI Videos to Drive More Leads

✅ 3. Review + QA SOP

You or your VA should check for:

  • Correct branding
  • Proper voiceover pacing
  • Logo placement
  • Spelling on titles or overlays
  • Final render download or link check

Tip: Use a checklist inside Notion or Airtable.

✅ 4. Client Delivery SOP

What to include:

  • Where to upload the finished video (Google Drive, Dropbox, PropertyEdits white-label page)
  • What the client receives (video, embed code, preview GIF)
  • Email template with CTA
  • Feedback request

✅ 5. Repurposing + Social Media SOP

Offer it as an upsell or retainer:

  • Use Captions.ai to add subtitles
  • Re-size for Reels, Shorts, LinkedIn
  • Add hashtags + CTA
  • Schedule via Repurpose.io

📖 Related: Turn One Video Into 10 Pieces of Content: A Repurposing Strategy for 2025

✏️ How to Document SOPs (Fast)

You don’t need a full-time ops team to create SOPs — just use tools that work for you:

📖 Related: The Best Caption, Voiceover, and Repurposing Tools for AI Video in 2025

🧩 Bonus: SOP Template Titles You Should Create

If you're running or scaling an AI video offer, create SOPs for:

  • “Client Sends Content”
  • “Video Generated via PropertyEdits”
  • “Voiceover Added with ElevenLabs”
  • “Social Cutdowns Created in Captions.ai”
  • “Files Delivered via White-Labeled Link”
  • “Email Follow-Up Sent to Client”
  • “Testimonial Request Sequence”
  • “Repurposing Checklist for Social Platforms”
  • “Weekly Retainer Fulfillment SOP”
  • “Feedback Loop and Updates SOP”

🧠 Use Case: SOPs = Solo to 30 Clients

Profile: Natalie, a course creator turned video service provider

Her Story:
She started making real estate videos with PropertyEdits.ai.
After 5 clients, she was overwhelmed.
She used ChatGPT + Notion to create 7 SOPs and onboarded a VA.
Now she handles 30 monthly clients with less than 6 hours of her time each week.

📖 Related: From Solo to Scale: Entrepreneurs Using AI Video in 2025

✅ Final Thoughts: SOPs Are the Secret to Scaling AI Video Services

You don’t need to hustle harder — you need to systematize smarter.

With clear, AI-powered SOPs, you can:

  • Take on more clients
  • Deliver more consistently
  • Hand off fulfillment
  • And scale toward freedom, not just more work

🎬 Want a Shortcut?

🡆 Try PropertyEdits.ai Free

✔️ Upload photos, choose a style, and auto-generate videos
✔️ Use white-label delivery links for clients
✔️ Build your SOPs around one simple tool
✔️ Scale your AI video service like a pro — with or without a team

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