You’re producing high-quality video content with AI. You’ve streamlined editing, added branding, and even automated delivery. But if you’re sending Dropbox links and tracking revisions through email... you’re bottlenecking your own success.
The solution?
A scalable client portal—custom-branded, AI-enhanced, and built for delivering video projects at speed.
In this guide, you’ll learn how to build a simple, automated portal for clients to:
✅ Access projects
✅ Approve edits
✅ Download files
✅ Leave comments
✅ Reorder services
…all without adding new staff or tools you don’t need.
Your clients expect a smooth, professional experience. A disorganized system of folders, email threads, and WeTransfer links creates:
A portal positions you as an agency, not a freelancer.
🡆 Related: Build a White-Labeled AI Video Agency in 30 Days
The best client portals are:
✅ Branded (logo, fonts, colors)
✅ Simple (no logins or complex UI)
✅ Organized (projects by date or campaign)
✅ Interactive (comments, approvals, forms)
✅ Scalable (can handle 1 or 100 clients)
Let’s build one step by step—with tools powered by AI.
Use one of these no-code platforms:
🡆 Related: Try the Free PropertyEdits.ai Walkthrough
A great portal is like a product page. Here's a recommended structure:
🡆 Related: AI Video Landing Pages: How to Convert Viewers Into Clients
Use your client’s assets:
✅ Upload their logo
✅ Apply their color scheme
✅ Use AI tools like Looka or Canva to create branded headers
✅ Customize messaging with AI-generated welcome copy (via ChatGPT)
Prompt Example:
“Write a friendly client welcome message for a video delivery portal that explains how to download files and request revisions.”
Use tools like:
Label every deliverable clearly with:
🡆 Related: The Fastest Way to Create 30+ Videos a Month With AI
This is where the magic happens.
Add a simple embedded form that lets clients:
✅ Request a new video
✅ Upload photos
✅ Choose format (IG Reels, YouTube, FB Ad)
✅ Add notes or script
Use:
🡆 Related: The Weekly AI Video Content Plan (Template + Tools)
When a new video is ready, use automation to:
This creates a “surprise and delight” moment for clients—without lifting a finger.
🡆 Related: AI Video Funnels: How to Automate Lead Gen With Short-Form Content
Once you’ve built your first client portal, you can duplicate it and:
✅ Customize for new clients in 5–10 minutes
✅ Share the link for instant access
✅ Add to CRM or client onboarding flows
✅ Charge more (because the experience is now premium)
Each client gets a white-labeled video portal that looks custom—but runs on a scalable backend.
🡆 Related: How to Package AI Video Services for Clients (and Charge More)
Want to know if your client viewed the videos?
Use:
Use this data to upsell, improve delivery, or follow up at the right time.
Client: Jen, a solo video marketer for real estate agents
Portal Stack: Notion + Super.so + Tally
Workflow:
🡆 Related: Real Estate Agents Scaling With AI Video
Your video service is only as strong as the client experience. Portals let you:
✅ Look like a full agency
✅ Reduce email chaos
✅ Deliver faster and more clearly
✅ Increase retention and referrals
And with AI tools powering the backend, you’ll be more productive—with less effort.
🡆 Start Your First AI Client Portal With PropertyEdits.ai (Free Walkthrough)
Compact, ready to go anywhere
Interchangeable lens that’s upgradeable
Dual 1-inch sensors for improved clarity and low light performance
Dynamic range and 6K 360° capture
360° photo resolution at 21MP
8K 360° video recording for ultra-detailed visuals.
4K single-lens mode for traditional wide-angle shots.
Invisible selfie stick effect for drone-like perspectives.
2.5-inch touchscreen with Gorilla Glass protection.
Waterproof up to 33ft for underwater shooting.
360° photo resolution in 23MP
Slim design at 24 mm thick
Built-in image stabilization for smooth video capture.
Internal 19GB storage for photo and video storage.
Wireless connectivity for remote control and sharing.
60MP 360° still images for high-resolution photography.
5.7K 360° video recording at 30fps.
2.25-inch touchscreen for intuitive control.
USB Type-C port for fast charging and data transfer.
MicroSD card slot for expandable storage.
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Try it free. No credit card required. Instant set-up.
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